Your global talent matchmakers, connecting the right people with the right roles, every time.
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- info@talentprosolutions.com.au
- Hr@talentprosolutions.com.au
- 0438-888-353
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Talentpro Solutions is committed to protecting the privacy and security of your personal information. This Recruitment Offshore Privacy Policy explains how we collect, use, disclose, and protect personal data of individuals (candidates or you) who apply for jobs with us from outside our home country.
This policy applies to all personal data collected during the recruitment process from candidates applying from
The purpose of this privacy policy (this “Privacy Policy”) is to inform users of our Site of the
following:
1. The personal data we will collect;
2. Use of collected data;
3. Who has access to the data collected; and
4. The rights of Site users.
This Privacy Policy applies in addition to the terms and conditions of our Site.
By using our Site users agree that they consent to:
1. The conditions set out in this Privacy Policy; and
2. The collection, use, and retention of the data listed in this Privacy Policy
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will
not collect any additional data beyond the data listed below without notifying you first.
We may collect the following categories of personal data during the recruitment process:
• Identification Data: Full name, date of birth, photo, national ID/passport number.
• Contact Information: Email address, phone number, home address.
• Professional Information: Resume/CV, employment history, education,
certifications.
• Assessment Data: Interview notes, test results, reference checks.
• Work Authorisation: Visa status, work permits, or residency documentation.
• Optional Demographic Data: Gender, ethnicity, disability status (collected only where required or permitted by law and with consent).
• Financial details: Your bank account details and Tax File Number
Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.
The data we collect when the user performs certain functions may be used for the following purposes:
We use your personal data to:
• Evaluate your skills, experience, and qualifications for a role.
• Communicate with you during the recruitment process.
• Conduct background and reference checks (where applicable and permitted).
• Comply with legal and regulatory obligations.
• Improve our recruitment processes and policies.
Employees
We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.
Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:
1. If the law requires it;
2. If it is required for any legal proceeding;
3. To prove or protect our legal rights; and
4. To buyers or potential buyers of this company if we seek to sell the company.
5. To perform a contract or take steps before entering into a contract.
If you follow hyperlinks from our Site to another Site, please note that we are not responsible
for and have no control over their privacy policies and practices.
We retain personal data for as long as necessary to complete the recruitment process, and for a reasonable period thereafter (usually up to 12 months), unless a longer retention period is required by law or for potential future opportunities (with your consent).
Security Measures to Protect User Data We take the security of personal information seriously and have implemented a range of technical, organisational, and administrative measures to protect the data we collect and process during our recruitment activities. These measures include:
1. Data Encryption
All personal data transmitted over the internet is encrypted using secure protocols such as SSL/TLS.
Data at rest is encrypted using industry-standard encryption algorithms (e.g., AES-256).
2. Access Controls
Access to candidate data is strictly limited to authorized personnel only (e.g., HR, hiring managers).
Role-based access control (RBAC) ensures that users only access data relevant to their responsibilities.
Two-factor authentication (2FA) is used for systems containing personal data.
3. Secure Storage
Data is stored in secure servers located in certified data centres with physical and digital security protections.
Regular backups are performed and stored securely to prevent data loss.
4. Data Minimisation and Retention
We only collect data necessary for the recruitment process.
Personal data is retained only as long as necessary, and securely deleted or anonymised afterwards, in line with our data retention policy.
5. Monitoring and Logging
System access and activity are logged and monitored for unauthorised access or suspicious behaviour.
Regular security audits and vulnerability assessments are conducted.
6. Third-Party Security
We ensure that any third-party service providers (e.g., recruitment platforms, background check services) comply with data protection laws and use secure methods to handle personal information.
Data Processing Agreements (DPAs) are in place with all third parties.
7. Employee Training
Staff involved in data handling receive regular training on data privacy, information security, and secure data handling practices.
8. Incident Response
A formal incident response plan is in place to quickly respond to and mitigate the impact of any data breaches or security incidents.
Affected individuals will be notified in accordance with applicable data protection laws.
While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.
We may share your personal data with:
• Our internal HR, legal, and recruitment teams.
• Third-party service providers involved in recruitment (e.g., background check
companies, recruitment platforms).
• Government agencies, if required by law.
We do not sell your personal data
10. Your Rights
Depending on your jurisdiction, you may have rights to:
• Access or correct your personal data.
• Withdraw your consent at any time.
• Request deletion or restriction of your data.
• Object to processing.
• File a complaint with a supervisory authority.
To exercise these rights, contact us at: info@talentprosolutions.com.au
We disclose user personal data to the following countries:
1. Australia;
2. Philippians;
3. United Kingdom;
4. Republic of Islands;
5. Timor Leste; and
As we recruit offshore, your personal data may be transferred to, stored in, or accessed from countries outside your own, including jurisdictions that may not provide the same level of data protection. In such cases, we implement appropriate safeguards such as:
• Standard Contractual Clauses (SCCs)
• Data Transfer Agreements
• Compliance with international privacy frameworks
When we transfer user personal data we will protect that data as described in this Privacy Policy and comply with applicable legal requirements for transferring personal data internationally.
We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our privacy officer.
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here:
Hendrick Lay
info@talentprosolutions.com.au
(04) 3888 8353
Contact Us
If you have any questions or concerns about this policy or our practices, please contact us at:
Talentpro Solutions
Email:info@talentprosolutions.com.au
Phone: 0438888353.
This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the “Effective Date” at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.
If you have any questions, concerns or complaints, you can contact our privacy officer,
Hendrick Lay, at:
info@talentprosolutions.com.au
(04) 3888 8353
Your global talent matchmakers, connecting the right people with the right roles, every time.